Terms & Conditions

Novo Nordisk Personal Data Processing Consent

CONSENT TO PROCESSING OF PERSONAL DATA & DATA COLLECTION

By providing consent at the end of this document, you allow Novo Nordisk A/S to process (collect, use, store, and share) your personal data as described below and in accordance with applicable laws.

1. WHO ARE WE?
The company responsible for processing your personal data is Novo Nordisk Health Care AG (Zurich), located at The Circle 32/38, 8058 Zürich, Switzerland. If you have any questions or concerns about our data processing, please contact the Novo Nordisk Data Privacy Officer at [email protected].

2. HOW DO WE COLLECT PERSONAL DATA ABOUT YOU?
Your personal data is collected directly from you, through other Novo Nordisk entities, or from third-party vendors or suppliers.

3. WHY DO WE PROCESS YOUR PERSONAL DATA?
We process your personal data for the following purposes:

- Coordinating conference or event logistics

- Arranging transfers of value, including travel, accommodation, and reimbursements

- Ensuring compliance with applicable laws and regulations

- Meeting transparency obligations, relevant only for Healthcare Professionals (e.g., EFPIA Disclosure Code)

Please note: Providing personal data is not mandatory. However, failing to do so may prevent your participation in the event.

4. WHAT PERSONAL DATA DO WE PROCESS ABOUT YOU?
We may collect and process the following types of personal data:

- Contact Information: name, address, telephone number, and email address

- Financial Information: bank account details, transfer values, dates, etc.

- Emergency Contact: name and telephone number

- Dietary and Religious Information: preferences that may reveal racial, ethnic, or health-related data

- Data for Unique Identification: passport data or similar identifiers

5. HOW DO WE SHARE YOUR PERSONAL DATA?
We may share your personal data with:

- Suppliers or vendors assisting with event logistics (e.g., travel agencies, hotels, restaurants, IT providers)

- Other Novo Nordisk entities

- Public authorities (for example, in relation to visa issuance)

6. WHEN DO WE TRANSFER YOUR PERSONAL DATA OUTSIDE THE EU/EEA?
In cases where we need to transfer your data outside the European Economic Area (EEA), we follow EU-approved safeguards, such as:

- Novo Nordisk’s Binding Corporate Rules, available at Novo Nordisk Privacy Policy

- EU Commission’s adequacy decisions for certain countries

- Standard Contractual Clauses for transfers to third countries

For a list of data processors or to get a copy of the Standard Contractual Clauses, please contact us as outlined in Section 1.

7. HOW LONG WILL WE KEEP YOUR PERSONAL DATA?
We retain your data as long as it is necessary to provide the requested services or as required by applicable laws.

8. WHAT ARE YOUR RIGHTS?
Subject to applicable laws, you have rights to:

- Access the data we hold about you and, where possible, receive it in a commonly used format

- Object to the processing or request correction of your data

- Withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal

If you wish to exercise any of these rights, please contact us using the information in Section 1. If you have any complaints, you may contact the Data Protection Agency in your country (e.g., the Danish Data Protection Agency if you are a Danish citizen).

Consent to Data Collection for Address Book

You agree that Novo Nordisk A/S may store your personal data provided during registration in their system address book, simplifying registration for future Novo Nordisk events. All personal data will be treated as confidential and used only for this purpose.

For further details on data processing, or to withdraw your consent, contact the Data Privacy Officer at [email protected].

Consent to Data Sharing in Participant List

You agree that Novo Nordisk A/S may share your personal data with other participants for networking purposes. Novo Nordisk will retain your data for as long as needed. You may request details about your stored data, make corrections, or withdraw consent by contacting [email protected].

Photography & Media Consent

You consent to Novo Nordisk capturing identifiable images and recordings of you during the event. You agree to allow Novo Nordisk the unrestricted right to use, publish, and modify these images and recordings for event-related communications globally.